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Vital Records Checklist


I am tak­ing the NGS Home Study Course in American Genealogy. While I am cov­er­ing ground I have cov­ered before, I get a lot out of doing this in a focused way. One method they are apply­ing is a sim­ple check­list of records, whether we are talk­ing about cen­sus records, vital records, or any­thing else one might look for as one con­ducts a “rea­son­ably exhaus­tive search.” While I have done this before, the process has led me to come up with a handy overview of where I stand with vital records. Below is my check­list, with the liv­ing peo­ple in my pedi­gree removed.

No. 2: Carl Lawrence JONES (1927–2003)
Birth1927West Virginia Vital Registration Office, Charleston, West Virginia
Marriage1949California Department of Public Health, Sacramento, California (1949–1986 and 1998–1999). (If not here, check with the Los Angeles County Recorder, Los Angeles, California.)
Death2003New Mexico Vital Records, Albuquerque, New Mexico
No. 4: Lawrence Lake JONES (1895–1968)
Birth1895Cabell County Clerk of Court, Huntington, West Virginia. (State office has records since January 1917. For ear­lier records, write to Clerk of County Court in county where event occurred.)
Marriage1922Kenton County Clerk of Court, Covington, Kentucky
Death1968Virginia State Health Department, Division of Vital Statistics, Richmond, Virginia – Privacy laws in Virginia pro­hibit my access to this record until 2018.
No. 5: Thelma Elizabeth POWELL (1906–1990)
Birth1906Summers County Clerk of Court, Hinton, West Virginia. (State office has records since January 1917. For ear­lier records, write to Clerk of County Court in county where event occurred.)
Death1990California Department of Public Health, Sacramento, California
No. 6: Ernest Melvin HILL (1895–1933)
Birth1895State of Nebraska Vital Records, Lincoln, Nebraska. (State office has records since late 1904. If birth occurred before then, write the State office for infor­ma­tion.) (It is unlikely that the State ever cre­ated a delayed birth record for Ernest Melvin HILL, as he died prior to the insti­tu­tion on Social Security drove the cre­ation of delayed birth certificates.
Marriage1924State of Nebraska Vital Records, Lincoln, Nebraska. (Local records may also exist in the Valley County Clerk, Ord, Nebraska, http://www.co.valley.ne.us/clerk.html .)

[
Update: 2 July 2010:
I received this from the Valley County Clerk on 2 July 2010. I had sent the request on June 21st; the turn around was impres­sive. See A Marriage Certificate from 1924 Leads to a Birth Record from 1864 for more information.]
Death1933State of Nebraska Vital Records, Lincoln, Nebraska
No. 7: Helen Kjerstine JOHNSON (1894–1976)
Birth1894State of Nebraska Vital Records, Lincoln, Nebraska. (State office has records since late 1904. If birth occurred before then, write the State office for information.)
Death1976California Department of Public Health, Sacramento, California
No. 8: Calvin Jackson JONES (1855–1933)
Birthca. 1855Wayne County Clerk of Court, Wayne, West Virginia. (State office has records since January 1917. For ear­lier records, write to Clerk of County Court in county where event occurred.)
Marriage1888Fayette County Clerk of Court, Fayetteville, West Virginia
Death1933California Department of Public Health, Sacramento, California
No. 9: Melissa Jane MILLER (1863–1907)
Birth1863Fayette County Clerk of Court, Fayetteville, West Virginia. (State office has records since January 1917. For ear­lier records, write to Clerk of County Court in county where event occurred.)
Death1907Cabell County Clerk of Court, Huntington, West Virginia.
No. 10: Walter Mansfield POWELL (1886–1936)
Birth1886Virginia State Health Department, Division of Vital Statistics, Richmond, Virginia
Marriage1905Summers County Clerk of Court, Hinton, West Virginia
Death1936West Virginia Vital Registration Office, Charleston, West Virginia
No. 11: Faye Lee LUTZ (1888–1974)
Birth1888Summers County Clerk of Court, Hinton, West Virginia. (State office has records since January 1917. For ear­lier records, write to Clerk of County Court in county where event occurred.)
Death1974West Virginia Vital Registration Office, Charleston, West Virginia
No. 12: Alvin Leslie HILL (1864–1928)
Birth1864Archives National du Québec, Sainte-Foye, Québec, Canada

[Update, 2 July 2010: I found the bap­tismal record of Alvin Leslie HILL on Ancestry as follows:

Entry for Alvin Leslie Hill, 1864; Québec Vital and Church Records (Drouin Collection), 1621–1967 [data­base on-line]. Ancestry.com: Provo, UT, USA: Ancestry.com Operations Inc, 2008.
Original data: Gabriel Drouin, comp. Drouin Collection. Montreal, Québec, Canada: Institut Généalogique Drouin.

See A Marriage Certificate from 1924 Leads to a Birth Record from 1864 for more information.]

Marriage1892Howard County Clerk of Court, St. Paul, Nebraska or Valley County Clerk of Court, Ord, Nebraska
Death1928Nebraska Vital Registration Office, Lincoln, Nebraska
No. 13: Mary Jane SCOTT (1872–1968)
Birth 1872Archives National du Québec, Sainte-Foye, Québec, Canada
Death1968Nebraska Vital Registration Office, Lincoln, Nebraska
No. 14: Nels JOHNSON (1863–1946)
Birth1863Swedish church records, Vallby, Kristianstads län, Sweden
Marriage1888Box Butte County Clerk of Court, Alliance, Nebraska
Death1946Nebraska Vital Registration Office, Lincoln, Nebraska
No. 15: Alice Margaret GREGG (1870–1919)
Birth 1870Adams County Clerk, Corning, Iowa. (Iowa state office has records since July 1880. No indi­ca­tion of whether ear­lier records exist at the county level.)
Death1919Nebraska Vital Registration Office, Lincoln, Nebraska
 
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